Faxing

Many offices still rely on faxes for important business functions. Though that will likely decline over time as more digitally native documents (such as PDF) become more prevalent, there is still quite a reliance on this old technology for its simplicity, security and widespread availability.

Multifunctional Printers (MFPs) are usually much more capable than a standalone fax machine.

Outbound Faxing

Faxing from the device itself almost like a regular fax. Your document is scanned at high speed, then once finished scanning, the number is dialed and the fax transmitted. The advantage is that you do not need to wait for the entire document to get faxed before you can leave with you document and do something else. Confirmation of faxing or failure can be configured according to your needs.

The ability to fax from any PC desktop on your network is appropriate for a variety of documents. Rather than printing a document only to then scan it again for the faxing process, you simply send your fax from your PC.

Incoming Faxes

Incoming faxes can be printed conventionally or the electronic version of that document can be routed to a location of your choice. This can be an email address, a folder on your network or even automatically indexed and routed directly to your electronic document management system. Some offices both print their faxes and store the digital version of the fax for archival purposes.

Extras

Well designed MFPs allow true multi-tasking such as copying AND receiving a fax in the background. Lesser versions either block the multi-tasking ability or worse, cause the entire unit to crash which is costly to productivity.

Multiple line support is available as an option for companies that require this.

Sometimes your faxing needs are truly modest. A standalone fax may be the answer but you should consider a lower-end MFP to handle this as they have improved both in affordability and reliability. (revised January 2011)

To learn how Modesco can help you get the most out of your business printers, contact us today.